Ultimate Staffing is hiring an entry level Administrative Assistant to support a National Accounts team in Irvine.

Schedule: Monday- Friday, 8am- 5pm

Pay: $20- $22/ hour DOE

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Perform general administrative and clerical support to include but not limited to: mailing, scanning, filing, faxing and copying.
• Maintain filing system and enter verified data into the applications and database.
• Creates and modifies various documents using Microsoft Office. Including generating reports, transcribing minutes from meetings, creating presentations, and conducting research.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Verify account discrepancies by obtaining and investigating information from account managers, account representatives, vendors, and customers.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.
• Assist in resolving any administrative problems.
• Support receptionist phone duty during scheduled rest and meal breaks if required.

Qualifications

• 0-3 years of administrative experience working in an office environment
• Proficient in MS Suite
• Ability to handle a high volume of writing activities including emails, respond to inquiries from clients, vendors, and general public.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.